AI consulting + automation · Perth, WA

    We build the AI solutions your business runs on.

    We are a Perth-based team working with businesses of every size. We start with a broad assessment of your operation that shows where the costs sit and where there is real scope for savings and efficiency. What we build afterwards comes out of what it finds.

    Start with a free consultation

    Receivables queue

    Auto-drafted

    INV-2841 · Hartley & Co

    47 days overdue

    $8,150

    "Hi Sarah — just following up on INV-2841 for $8,150, now 47 days past due. Could you let us know when we can expect payment?"

    Ask your data

    How much did we invoice in June, and who hasn't paid?

    June invoicing was $96,400 across 31 invoices. Three remain unpaid totalling $14,720 - the largest is Hartley & Co at $8,150.

    Answered from Xero + CRM, live data

    Built on

    Microsoft AzureOpenAIAnthropicGoogle CloudAWSMicrosoft TeamsSharePointMicrosoft AccessXeroPythonZapier

    The assessment

    Where it starts

    Before we recommend anything, we look at how your business actually runs. Systems, workflows, where work gets stuck, where it gets done twice.

    You get a written assessment: the highest-value opportunities we can see, what each would cost to implement, and what the return looks like on your numbers. It is yours to keep and specific enough to act on with or without us.

    The assessment is a paid engagement, scoped to your business. The conversation that scopes it is free.

    What the assessment covers

    1. Step 1

      Systems and workflow review

      We look at your current systems, workflows and data sources to find where automation would help, and where it wouldn't.

    2. Step 2

      Implementation plan

      A plain-language outline of what we'd build and how it fits into your existing stack.

    3. Step 3

      ROI estimate

      Time saved and cost recovered, worked out from your own numbers rather than industry averages.

    4. Step 4

      Capped cost

      A clear build timeline and a written cap on the cost, so you can weigh the decision properly.

    Why workflows first

    The problem usually isn't AI

    It's the re-typing, the chasing, the "wait until Monday". Those habits feel like a cost of doing business, until you count them.

    So we start with how work moves through your systems, not with a tool, and only add AI where it has something real to work with.

    A Monday morning, now

    Illustrative
    • 8:05Re-type the weekend's invoices into Xero90 min
    • 9:40Chase last week's unanswered quotes45 min
    • 11:00Assemble the weekly numbers by hand2 hrs
    • 4:30Answer "did that order ship?" emails40 min

    Half the day, gone to double handling.

    The same Monday, after

    • Invoices read and drafted overnight, waiting on a quick approval
    • Quote follow-ups already sent, logged against each customer
    • The weekly report waiting in your inbox at 7:00am
    • Order status answered by the assistant, from live data

    Twenty minutes of approvals, then the real work.

    Services

    What we do

    Independent advice, and the bespoke systems that follow from it. Read more about our AI consulting in Perth or our AI consultants across Australia.

    Where AI and automation will genuinely pay off, how to structure your data, which tools and vendors justify the investment, and how to lift the capability of your people, from executive briefings to hands-on enablement in tools you already own, such as Microsoft Copilot.

    • ROI & opportunity assessments
    • AI strategy
    • AI governance & usage policy
    • Copilot & AI enablement
    • Adoption reporting
    • Executive briefings
    • Tool & vendor selection

    ROI assessment · Invoicing & data entry

    Hours found
    18/week
    Fully-loaded cost
    $50/hr
    Working weeks
    46

    $41,400 spent by hand, every year

    Payback ~4 months.

    Proof, not promises

    Working examples of the kinds of systems assessments lead to, running on sample data. Click around.

    The cheapest listed price is not the cheapest

    One search across several supplier feeds. The same item in two feeds gets merged, and the comparison runs on landed cost, not the sticker.

    Demonstration · sample data

    Try it: switch searches and check the landed cost column.

    One search, every feed

    Three supplier feeds searched at once, duplicates merged, compared on landed cost

    Demo
    M10 stainless hex bolts, box of 100
    FeedSKUListed per boxFreightLanded per box
    Feed AHXB-10-100$92.50$0.00(Free over $75)$92.50
    Feed BST-HX10C$84.00lowest listed$18.50(Order below feed minimum)$102.50Same item · FTX-M10
    Feed CC-88412$86.20$9.00(Flat rate)$95.20Same item · FTX-M10

    Listings tagged with the same manufacturer code are one item appearing in more than one feed. The comparison treats them as one product with two prices, not two products.

    Feed B shows the lowest listed price at $84.00, but its freight under the order minimum takes it to $102.50 landed. Feed A is $8.50 dearer on the sticker and the cheapest to actually buy.

    How we engage

    Three phases, and you can stop after any of them

    See the week-by-week plan
    1

    Assessment

    1–2 weeks

    We sit with your team and map how work actually moves: where the hours go, what gets re-typed, what waits on someone. You get a blueprint with the maths done on your own numbers.

    2

    Build

    2–8 weeks

    We build the integrations, automations and AI tooling the blueprint justified, inside the tools you already run. Scope and cost capped in writing before we start, and a working demo every week.

    3

    Support

    Ongoing · optional

    We keep it healthy, train your team, and step back as they take over. Month to month, and everything keeps running without us.

    No surprises: the scope and cost capped in writing before any build, working software demoed weekly, and you own the code, the accounts and the IP. There's no lock-in, and you can stop after any phase.

    Where the hours come back

    Where we usually start

    We don't publish average savings figures, because every business is different. These are the jobs we most often automate first, and where the hours tend to come back.

    Invoice chasing

    Overdue reminders and payment follow-ups go out on schedule, instead of when someone remembers.

    Quote and enquiry follow-ups

    Every enquiry and open quote gets a timely follow-up, logged against the customer record.

    Weekly reporting

    The numbers your Monday meeting needs, pulled together automatically, without anyone building another spreadsheet.

    What that's worth depends on your numbers. Working it out on yours is part of the assessment. And whatever you send us, we reply within one business day.

    What it is costing you is specific to you

    Manual admin has a real cost, but it is not the same in any two businesses. Working out what yours actually is, on your numbers rather than industry averages, is what the assessment does.

    Who does the work

    “If automation isn't the right call, we'll tell you. We'd rather lose the line item than sell you something that won't earn its keep.”
    Oliver KempAlexander Scafidas

    Oliver Kemp & Alexander ScafidasCo-founders, MyBizz Solutions

    Meet the directors →

    Let's talk

    Tell us what's slowing your business down and we'll reply within one business day.

    Step 1 of 3

    Who are you?

    Common questions

    More detail on how AI consulting, automation, reporting, and implementation work in practice.

    An AI consultant helps identify where AI can create real operational value inside a business, then works through how that should actually be implemented. That can include analysing processes, identifying automation opportunities, improving access to internal information, designing AI-enabled workflows, or helping shape a broader implementation roadmap. The useful version of AI consulting is not theoretical. It is tied to practical constraints like systems, data quality, staff workflows, reporting requirements, and business priorities. The goal is to turn AI from a general idea into something that improves speed, consistency, visibility, or decision-making in a measurable way.

    Workflow automation reduces manual work by removing repetitive handoffs, duplicate data entry, avoidable approvals, spreadsheet chasing, and routine process steps that do not need human effort every time. In practice, that might mean automating invoice handling, internal notifications, reporting tasks, onboarding steps, document movement, or updates between systems. The effect is usually more than just time saved. It also improves consistency, reduces process delays, and lowers the risk of manual error. Good workflow automation should fit the way the business already operates while making the process faster and easier to manage.

    Yes. In many cases the most effective solution is not replacing everything, but integrating into the systems already being used. That can involve connecting data sources, moving information between platforms, triggering actions across systems, or building interfaces that sit over the top of existing tools. Data integration matters because automation and reporting are much weaker when information is trapped in separate places. Once systems are connected, reporting can sit on top of them: operational and performance information brought into one place, so management sees what is actually happening without stitching spreadsheets together. A good implementation approach looks at what is already in use, what needs to stay, what needs to connect, and where the biggest friction points sit before deciding how the final system should be structured.

    Usually not. Many businesses can improve operations significantly by layering AI implementation, workflow automation, or reporting logic into the tools and systems they already use. The better path is often to work with the existing stack first, identify the process bottlenecks, and then decide where new functionality is actually required. In some situations a bespoke application or new system makes sense, but that should come from the business need rather than from forcing unnecessary change. The objective is a cleaner and more effective operating model, not extra complexity.

    Processes are usually strong candidates for automation when they are repetitive, rules-based, high-volume, time-sensitive, or dependent on moving information between people and systems. Common examples include invoice workflows, recurring reporting, internal approvals, onboarding processes, document routing, task notifications, status updates, and manual reconciliation steps. The best opportunities often sit in areas that feel small individually but create constant operational drag over time. Once these are identified properly, workflow automation can remove large amounts of low-value manual work and create much more reliable process flow.

    Implementation time depends on the scope, the systems involved, and whether the work is focused on one contained process or a broader operational redesign. A simple automation or reporting improvement can move much faster than a full AI-enabled workflow or bespoke internal platform. The main driver is usually not the technology alone, but the complexity of the process, the quality of the underlying data, and how many systems need to connect. The right approach is to define the use case clearly, reduce ambiguity early, and build in a way that delivers practical value as quickly as possible.

    We are not tied to one platform. Part of the assessment is working out which model or tool actually fits the job, whether that is Claude, GPT, an open-source model, or in plenty of cases no AI at all. Some processes are better served by straightforward automation or integration, and recommending the simplest thing that works is the point of being independent. Whatever we build, you own the accounts, the code and the IP, so you are never locked to a vendor through us.