AI Employees and consulting · Perth, WA

From AI to real business solutions.

We place AI Employees in roles your business already hires for, with a person at every gate. For larger organisations we also write the policy, train the champions and run the roadmap, and everything we produce is handed to you in full.

Works across

Microsoft TeamsSharePointXeroMicrosoft AccessMicrosoft Azure

AI Employees

A member of staff that never clocks off
It holds a role, works to the KPIs you set, across every system you run. You keep the final say.

In production in 60+ companies with around 250 AI Employees. Legare runs the role. MyBizz, one of a very small number of partners able to deliver it in Australia, writes it, inducts it and stays in the room.

How it works

Three moves, and the role is running

  1. 01

    Define the role

    You approve the position description

    Every agent starts the way a hire does: duties, reporting line, KPIs, and the hard limits of its remit, written down before the agent exists.

  2. 02

    We deploy

    Legare handles everything

    The agent joins your systems through the operating system it runs on. Sign-off gates and the decision log are on from the first minute.

  3. 03

    You supervise

    Work you control

    Your team works from a sign-off queue. The audit trail shows every decision and who approved it. Correct a draft at the gate and the correction is written into the role for good.

The question we get in every first meeting

How is this different from the AI we already pay for?

Copilot answers when someone types. An AI Employee holds a role, reaches every system that role touches, and works the night. Pick the systems you run and watch one shift.

Which systems do you run?
LegareGlobalAI Employee · The night shiftNobody is in the office. It is.

18:00

LegareGlobalPD · FIN-02

Position description

Accounts Receivable Officer

Reports to the Finance Manager. Works to KPIs, not prompts.

KPI
Debtor days under 35
KPI
Every invoice reconciled in 24 h
Cycle
Finds its next task every 30 min

Anything over $2,000 is held for a person

Now: Reading the day's bank feed

Prepared for your business by
XeroAPI

Connected. Waiting.

HubSpotAPI

Connected. Waiting.

OutlookAPI

Connected. Waiting.

SharePointAPI

Connected. Waiting.

Pronto (ERP)DB

Connected. Waiting.

Bank feedAPI

Connected. Waiting.

Supplier portalNO API

Connected. Waiting.

18:0019:0021:0000:0003:0006:0007:00
0of 7 systems read. Everything the role touches, before it starts.Deployed and supervised from Perth by
The AI you already pay forLegareGlobal

Memory

Forgets.

Closes the session and loses last week. You explain the business again.

Remembers.

Holds what it learned last month. A correction is permanent.

Objectives

Waits to be asked.

Has no objectives of its own. Nothing happens until the next prompt.

Works to your KPIs.

Finds its own next task against them, every thirty minutes.

Reach

One vendor's stack.

Copilot lives in Microsoft, the CRM's AI in the CRM.

Every system you run.

Where there is no API, it works the way a person would.

Cost

Per seat, per token.

Running it all night on a metered plan is a bill you find out about later.

One flat fee per role.

However hard it works, the invoice is the same.

Compiled by from first meetings with clientsThe full answer, and the other questions we get asked

They work where
your team works

Agents sit in the channels your firm already runs. Tag them, ask them, hand them work, and approve it without leaving the thread. Every exchange still lands in the decision log.

  • Slack
  • Microsoft Teams
  • WhatsApp
  • Telegram
  • Google Chat
  • Discord

TAX-01 reports: Morning Jess. The June quarter BAS for Meridian Pty Ltd is due Thursday 28 August, so I have prepared it. GST is reconciled to the ledger, workpapers are complete and the BAS is ready in Xero. It is queued at the gate. Nothing lodges without your sign-off. Two files are attached, then Approve & lodge and Open workpapers buttons. Jess approves at 9:41. TAX-01 replies: Lodged. Logged to the audit trail as #A-58F220. Jess then asks: Thanks. Send Meridian the lodgement confirmation and update the client file. TAX-01 replies: Email drafted and the client file updated. The email is queued at the gate and goes out on your sign-off. Reference is the same audit ID, #A-58F220, above Send email and Edit draft buttons. SPEC-04 reports: Morning Priya. Wyndhale came back at revision C overnight and the glazing changed on the north elevation. The specification is back in step: NCC Part J re-checked, two superseded products matched to current equivalents, six clauses redrafted. Nothing issues without your sign-off. Two files are attached, then Approve & issue and Compare revisions buttons. Priya approves at 9:20. SPEC-04 replies: Issued to the consultant team. Logged to the audit trail as #S-71C044. Priya then asks: Let the builder know the glazing schedule moved, and flag it for the next site meeting. SPEC-04 replies: Notice drafted and the site meeting agenda updated. The notice is queued at the gate and goes out on your sign-off. Reference is the same audit ID, #S-71C044, above Send notice and Edit draft buttons. ARCH-02 reports: Morning Martin. The Bramerton issue register is reconciled as at this morning. Eleven RFIs open, four of them now overdue. I have drafted responses to nine from the contract documents. Two need a structural answer, so I have held those and put them to Enzo. Two files are attached, then Approve & send and Review drafts buttons. Martin approves at 8:55. ARCH-02 replies: Nine responses sent. Logged to the audit trail as #R-33B901. Martin then asks: Update the drawing register and tell the contract administrator which two are still open. ARCH-02 replies: Drawing register matched to the issue sheet and the note to the CA is drafted. It is queued at the gate and goes out on your sign-off. Reference is the same audit ID, #R-33B901, above Send note and Edit draft buttons.

Pick a chat on the left to follow that agent. Illustrative. Three agents at three desks, each stopping at the same gate. Clients, staff and reference numbers are fictional.

The bench

Which role would you hire for?

67 roles across 13 disciplines, each with a written position description and a person at every gate. Pick a discipline, open a role, or see the whole stack.

Any role that is missing is staffed to a brief. Most businesses start with the Chief of Staff.

Services

What an AI Employee builds inside its role

Each AI Employee has a name, a written position description and a seat in your Teams or Slack. What it builds sits inside that remit: work it starts on its own where the role calls for it, and work someone in the business asks it for. Read more about our AI consulting in Perth or our AI consultants across Australia.

A Data Analyst AI Employee assembles the executive dashboards and the recurring KPI reporting from the systems that already hold the numbers, and it answers questions about them in plain English. Where reporting sits in the efficiency scope of its role it sets the views up on its own, and it builds new ones when someone in the business asks. A person reviews anything going to the board, the bank or the wider team.

  • Executive dashboards
  • KPI reporting
  • Forecasting
  • Natural-language answers
  • Management report packs
  • Scheduled report delivery
  • Trend and variance analysis

Revenue MTD

$214k

Debtors

$14.7k

Orders

312

Ask your data

How much did we invoice in June, and who hasn't paid?

June invoicing was $96,400 across 31 invoices. Three remain unpaid totalling $14,720 - the largest is Hartley & Co at $8,150.

Answered from Xero + CRM, live data

What it is costing you is specific to you

Manual admin has a real cost, but it is not the same in any two businesses. Working out what yours actually is, on your numbers rather than industry averages, is what the assessment does.

Who does the work

“If an AI Employee or a build isn't the right call, we'll say so. We'd rather lose the line item than deploy something that won't earn its keep.”
Oliver KempAlexander Scafidas

Oliver Kemp & Alexander ScafidasCo-founders, MyBizz Solutions

Advised by Diana Forsyth on governance and strategy, and Spiros Scafidas on running an operating business.

Meet the directors and advisers →

Let's talk

Tell us what's slowing your business down and we'll reply within one business day.

Book a demo

Thirty minutes, on a call. We reply within one business day to set a time.

We collect the information you provide to respond to your enquiry, assess service fit, deliver services, manage our relationship, and comply with legal obligations. Some information may be processed by trusted service providers in Australia or overseas. See our Privacy Policy and Cookie Policy.

Common questions

The questions we get asked in every first meeting about AI Employees, answered before the meeting.

A scheduled task runs on a timer, with no memory of last week, no objectives and no way of knowing whether the output was any good. An AI Employee holds a role: it has KPIs, works toward them without being asked, keeps what it learns about the business, and reaches every system the role touches. The monthly cost is fixed for the role, however much it does, which is what makes it possible to leave it working around the clock.

Yes. On a thirty minute cycle it looks at what has come in, what it owes, what is overdue and what the KPIs say, then picks up the next task. Nobody prompts it. Overnight and over the weekend it keeps going, and anything that changes a record or reaches a client waits at the gate for a person, so on Monday the queue is prepared rather than actioned.

Usually with a Chief of Staff: a second in command that can answer questions and complete work across any part of the business, reporting to the owner or the managing director. Specialists are added alongside it as the work shows where they are needed. One AI Employee can serve several people, and a role with a large, uninterrupted workload gets a dedicated one.

Reading, drafting, analysis and preparation run on their own. Sending money, changing a bank detail, anything that reaches a client, a supplier or a regulator, and any change to a record of account, a contract or a payroll entry is proposed and held for a named person to approve. You set where that line sits for each role, and every action is logged with the person who approved it.

Considerably. Information pasted into a consumer AI tool leaves the business and, on a free plan, can be used to train someone else's model. An AI Employee reaches only the systems its position description names, never holds your credentials, and your data stays inside your deployment and is never used to train external models. Australian deployments run on infrastructure in Australia.

Per role per month, with a once off activation fee, quoted in writing after a thirty minute conversation. One flat fee whatever the workload, billed monthly in Australian dollars with GST stated. If the arrangement ends, the position description, the standards the role wrote down, the decision log and the records it kept are yours and are handed over.

Usually within about a week. It requests the access its role needs, reads the history, and the first tasks are narrow with every output checked. The scope widens as trust is earned, the same way you would treat a new starter.